Best Google Drive Practices For Freelancers and Remote Workers 

In this contemporary era of technology, Google Drive has become a handy tool for making and sharing files and folders with others. Millions of students, professionals, freelancers, remote workers, and digital experts are constantly using Google Drive for managing their work and projects.

It is one of the most usable Google Apps that offers us many collaborative and advanced features to organise all types of data and information. In this blog, we will deal with the best ever practices of Google Drive that will boost your speed and productivity

Google Drive is one of the apps of the cloud-based storage that allow the users to store your documents, images, videos, audios, presentation and spreadsheets. All this information will remain saved on Google cloud and you can easily excess it when you are online. This is very feasible to arrange the data and provide instat backup facility also.

The followings are the most effective and best practices to use Google Drive as a Freelancer, Remote worker or a Digital Expert.

First and foremost, for using Google Drive, you should create an E-mail Account. Every newly logged-in Gmail account will give you 15GB data access on all apps of the Google. Download the Google Drive app and start working on it.

Google offers paid subscriptions for Google Drive, like $2 per month and get 100GB for professional or higher-level users.

This feature of Google Drive is very useful for proper organisation of files and folders for Freelancers and Students. Most people are not aware of this feature and they randomly collect material in Google Drive without proper labelling and colouring which messes up the professionalism.

Google Drive offer you the option of colouring to distinguish every project from the others. This trick is helpful for easy identification of the important files and faster navigation. The Starred feature of Google Drive is very efficient for organisation.

The sharing procedure of Google Drive is very Easy and Flexible. There are a few steps you need to follow to give access to others.

1. Right-click the file
2. Click “Share”
3. Enter email addresses or copy the link
4. Select permissions

While following these steps, you can give complete access to others but some limitations also exist that you can allow or not for comments, Edit File or view only. The “Restricted” access option is also available to ensure the security of your data.

As mentioned earlier, Google Drive can store all types of information like photos, videos, audio, documents, presentations, projects and worksheets. All these features are not controlled by Google Drive alone; it needs collaboration with other apps like, Google Docs, Google Slides and Google Sheets.

Multiple users can make edits in Google Drive from different location whoever we can also edit in the Drive offline. This is really helpful for collaborative work and better communication in the team. This wonderful integration is very helpful for remote workers to handle their projects in a timely and accurate manner.

Many users of Google Drive waste a lot of time searching for requirements document while unawaring from the Advanced Google Drive Filters. These filters can be set manually, while Drive can set them automatically, like by File Type, Keywords, Modified dates or share file history. 

By using filters, we can easily approach the required documents and boost the rate of productivity.

This is one of the most advanced and automatic features of Cloud Storage in which all data and information are stored as a backup also. If you start working on a new project in Google Drive, then you don’t need to store it manually. Even if you cancel the project, it is automatically stored in the Drive. This will reduce the risk of data loss and other security threats.

This Mobile App make the work much easier for university students and office workers for scanning and saving documents. It has a very easy and simple use in which you just scan the document and it will instantly convert it into PDF or any other format which you want to convert.

1. Open the app
2. Tap the “+” button
3. Select “Scan”

The app converts paper documents into PDF

These Keyboard Shortcut keys are very beneficial for the Freelancers, Remote Job workers and Digital Experts to save their time. It will also enhance the productivity rate and that’s why there are millions of users of Google Drive globally and these are increasing day by day.

Cybersecurity is one of the most important factors for sharing and using Google Drive. You must enable two-step authentication for the important files and folders. For extra protection of your data on Google Drive, check some of your activities regularly like;

• Always use a strong password for your account and authenticator.
• Regularly check the status of all your shared access files 
• Avoid all types of suspicious links. 

• Carefully review your files and folders before sharing them publicly.
• Ensure the proper labelling and colouring of all files because poor organisation will waste a lot of time during work.
• Poor management and organisation may consume your storage and time also.
• Prepare extra backups for all important and encrypted files.

If you start practically applying all these practices, then you will see a definite increase in your productivity rate and progress. Most of the Freelancers and Digital Experts have already applied these strategies successfully.